BEAUMARIS
ROWING 
CLUB
Established 1873

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Constitution

  1. 1. Name
     

The Club shall be called the Beaumaris Rowing Club (hereinafter called the Club).

 

2. Affiliation

 

The Club shall be affiliated to associations/clubs with similar aims and objectives to its own.

 

3. Aims and Objectives

 

The objectives of the Club shall be to provide opportunities to promote and further the interests of sea rowing.  The Club shall offer coaching, recreational and competitive opportunities for sea rowing and the management of all Club equipment.  The aims and objectives shall be consistent with the furthering of equal opportunities for all groups within the sport of sea rowing.

 

4. Membership

 

Membership of the Club will consist of the Members.

The categories of membership are as follows:-

 

 Member

 Junior Member (Under 18 years of age on 1st January

 

Membership of the Club shall be open, and not unreasonably restricted on the grounds of sex, race, or of political, religious, or other opinions, to any person who is prepared to accept and support the objectives of the Club.  In accepting membership, a person agrees to abide by the constitution of the Club and the rulings of the Club Executive Committee.

The Executive Committee shall be responsible for considering any application for membership and shall decide if this application shall be accepted.  This decision shall be in accordance with a non-discriminatory policy as specified.

 

All BRC members shall be members of the RAYC.

5. Membership Fees

 

Membership fees for the coming year shall be proposed by the Executive Committee and ratified by the Annual General Meetings.  The Executive Committee may decide upon other charges at its discretion.  Annual Membership fees fall due on 1st January of each year and are payable to the Beaumaris Rowing Club.

 

6.          Officers   

 

The officers of the Club shall be Chair, Secretary, Treasurer, Safety Officer, Welfare Officer, Membership Secretary, Racing Captain, Touring Captain, Bosun. These officers, together with all other members of the Executive Committee, shall hold office for one calendar year, being elected annually at the Club’s Annual General Meeting.  All Committee Members shall retire annually but shall be eligible for re-appointment.  Any casual vacancy occurring may be filled by the Executive Committee.

 

6a. Duties of Officers

 Chair: Represents Club on official occasions and oversees Club affairs. Chairs Executive Committee. Signatory to Club’s cheques.

 Secretary: Conducts Club’s correspondence. Custodian of Club’s documents. Calls Club meetings.; records the minutes. Signatory to Club’s cheques.

 Treasurer: Maintain a financial account of the Club and report financial position to the Executive Committee. Manage the Club bank account. Arrange payments to members and third parties as required. Signatory to Club’s cheques.

 Safety Officer: see job description

 Welfare Officer: Oversee implementation of the child protection advice of the WSRA

 Membership Secretary: Maintain record of details of Club members. Administer joining process for new members. Liaise with RAYC Membership Secretary on membership issues.

 Racing Captain: In co-operation with Club coaches, arrange race training sessions and crews to participate in WSRA League and other races

 Touring Captain: Organization of tours

 Bosun: Arrange, with the assistance of other members, the maintenance of Club’s boats and equipment

7.         Executive Committee

 

The management of the Club shall be vested in the Executive Committee (hereinafter called the Executive Committee).

The Executive Committee shall act for the members.

The Executive Committee shall comprise the Officers and two elected members. The Executive Committee may co-opt additional members as required; for example, a Club coach.

All officers and members of the Executive Committee to have equal voting rights.

The quorum necessary for the transaction of business at Executive Committee meetings shall be 5 present and eligible to vote.  This quorum will differ for General meetings.  Each decision at a meeting shall be determined by a majority of the vote of the members present and voting, each member having one vote.  In the event of an equality of votes, the Chair of the meeting shall have a casting vote.

 

A junior member may be invited to attend Executive Meetings or parts thereof to present the views of junior rowers.

 

The interpretation of the Club constitution shall be vested in the Executive Committee, who shall decide all questions relating to the Club, save those specified in, or involving an amendment to the constitution.  The Executive Committee may employ professional officers at its discretion.

Meetings of the Executive Committee shall be convened by the Secretary and the committee shall meet quarterly (minimum).

 

The elected members and the Chair shall hold office, if re-elected, for a continuous period of not more than four years whereupon such members shall retire and shall not be re-eligible for re-election until the AGM next following the Meeting at which they retire.


 

8.       Finance

 

All monies raised by, or on behalf of, the Club shall be applied to further the objects of the Club and for no other purpose.

The Club Treasurer is responsible for the finances of the Club.

The financial year of the Club ends on the last day of October each year.

Proper accounts shall be kept of all sums of money received and paid out by the Club.

An audited statement of accounts, up to and including this date, shall be presented at the Annual General Meeting of the Club.

The reserve funds of the Club shall be lodged at a bank or building society in an account in the name of the Club and all cheques, drafts etc, drawn on this account shall be signed by any two of the following officers:- Secretary, Treasurer and either the Chair or a member of the Executive Committee nominated as a signatory.

The working balance may be kept in a separate account which allows electronic transfer of funds inwards and outwards.

 

9.       Annual General Meeting and Other Meetings

 

The Annual General Meeting (AGM) of the Club shall be held every year during the month of December when the annual report of the Executive Committee and the audited statement of accounts up to the end of the year shall be presented.  Not less than 14 days notice of the date of the AGM shall be given to all members by the Secretary.  The AGM shall elect such officers of the Club as it may from time to time determine.  Nominations for officers shall be received by the Secretary not less than 7 days prior to the AGM.  

Nominations shall require a proposer and a seconder.  Nominations can only be accepted from persons eligible to vote at the AGM.

Dates of the Annual General Meetings and Executive Meetings shall be determined at the previous meeting.  In addition, the Chair may call a meeting at not less than 7 days’ notice when he/she considers it necessary or desirable, or upon written request of at least 2 members of the Executive Committee.

Members shall be entitled to vote at the AGM of the Club and shall have equal voting rights.  The quorum for the Annual General Meeting shall be 20% of the voting membership.

At the AGM only agenda items shall be discussed and voted on.

An Extraordinary General Meeting (EGM) shall be called by an application in writing to the Secretary signed by not less than 2 members.

 

10. Voting Procedures and Entitlement

 

Each member as specified in paragraph 4 shall be entitled to one vote at an AGM/EGM, or in the case of family membership there shall be a maximum of 2 votes per family.

A motion shall be carried by a simple majority of those present and voting, except when the motion is a constitutional amendment, which shall require a two-thirds majority.  The Chair shall have a casting vote in addition to a deliberate vote.

 

11. Property

 

Responsibility for all property owned or leased by the Club rests with the Executive Committee.

 

12. Discipline and Appeals

 

The Executive Committee shall have the power to take appropriate disciplinary action against any member, and shall have the authority (by unanimous vote and for good reason) to terminate the membership of any member guilty of conduct deemed to be to the detriment of the Club.  The Member concerned shall have the right to be heard by the Executive Committee, accompanied by a friend or representative, before a final decision can be made.

There shall be the right of appeal to the Executive committee or an Appeal committee set up by it to act on its behalf, against any decision made by an officer of the Club. The appeal should normally be considered within 14 days of it being received by the Secretary.
 

13. Dissolution Procedures

 

In the event of the Club ceasing to exist, and following the discharge of all debts and facilities, any assets at the time shall become the property of other leagues/clubs having similar objectives to their own.  No member shall obtain any asset from the Club.

The Club may be wound up on a resolution passed by a two-thirds majority at a special meeting convened for the purpose upon the request of 10 members of the Club.  At least 21 days’ notice of the meeting shall have been sent to all members of the Club.

In the event of the passing of a resolution to wind up the Club, the members of the Club shall appoint a representative committee which shall be empowered to distribute the assets, including cash and investments in hand, to leagues/clubs having similar objectives to their own.

 

 

14. Review of the Constitution

 

This Constitution shall be reviewed when necessary.  Amendments to the constitution shall only be agreed at AGM’s or EGM’s.

Additions or alterations to, the constitution shall be submitted to the Secretary not less than 14 days before the date of the AGM or with a request for a special meeting of Club members.  No resolution involving an amendment to the constitution may be proposed or amended from the floor of a meeting.

In the event of a proposal for amending the constitution being submitted, the Secretary shall inform the membership of the proposed motion not less than 7 days before the AGM.

Any amendments to the proposed motion duly proposed and seconded in like manner shall be submitted in writing to the Secretary no later than 3 days before the said meeting.

Any alteration to the constitution shall require a two-thirds majority of members present and voting.  In the event of any matter or question arising which is not provided for in the constitution, such matter or question shall be dealt with by the Executive Committee, whose decision shall be final.

 

 

 

Signed: Chair……………………………………………..

 

 Secretary…………………………………………

 

 Treasurer………………………………………...

 

 

 

  Date: As amended on 10th December 2016